Legal Mind

Summary

In the world of legal documents, given its volume and complexity, protecting sensitive information while extracting crucial insights can be a daunting task. The Legal Mind Neuron helps to boost the way you handle legal documents and texts, being an indispensable tool designed to anonymize and/or extract insights from legal Word documents or texts with efficiency and accuracy.

How does it work? It's simple.

1. Select the tab accordingly with your needs: 

   • Anonymize: to parameterize/anonymize the sensitive information of the document or text: names, amounts, prices, addresses, telephone numbers, among others, making it compliant with GDPR and protecting data privacy.
   • Legal Insights: extract insights from the legal corpus in seconds, including at the moment, the parties, key conditions, penalties, deadlines, prices, agreements and limitations.

2. Just upload your legal Word document or paste your text, and wait until the AI seamlessly does the work. 

3. Download the anonymized/parametrized Word document or copy the results.

Warning

Anonymization or information extraction is done on the fly, Dedomena AI never retains Word documents or texts, therefore you must download or copy the results before closing the tab or window or you will lose the resulting document or information.

The resulting Word document after anonymization will maintain the original formatting, including tables. To protect data privacy, by default all images included in the document are deleted, although you have the option to keep them.

The counting and identification of recurring entities is supported, for example, if two companies appear recurrently throughout the document, they will be marked as Company 1 and Company 2 or PersonName1 and PersonName2 for two people who appear repeatedly. Identifying the same entities throughout the text and counting how many of each type there are allows knowledge to be maintained throughout the paragraphs while the information is anonymized.

Supported languages:

• English
• Spanish

Say goodbye to manual data anonymization and laborious document analysis. Embrace the future of legal text processing with the Legal Mind AI Applet. Experience efficiency, accuracy, and convenience like never before. Use it and unlock a world of legal insights and privacy at your fingertips.

Use Cases

Below let's provide some key use cases:

• Privacy Protection: Anonymizing sensitive personal information (like names, addresses, social security numbers) in legal documents before sharing them with third parties (e.g., courts, media, public).
• Data Security: Protecting confidential information within legal documents from unauthorized access or breaches.
• Compliance: Ensuring adherence to data privacy regulations (like GDPR, CCPA) by removing personally identifiable information.
• Templates Creation and Sharing: Remove specific information from legal documents for various purposes, such as sharing redacted versions with opposing counsel or creating templates for internal sharing.
• Document Analysis: Identifying key points, arguments, and evidence within legal documents to support case building, research, or due diligence.
• Case Law Research: Extracting relevant information from legal precedents to identify patterns, trends, and potential legal strategies.
• Contract Analysis: Identifying key terms, conditions, and potential risks within legal contracts.
• Discovery: Efficiently reviewing large volumes of legal documents to find relevant information for litigation or investigations.
• Document Comparison: Comparing multiple legal documents to identify similarities, differences, and potential inconsistencies.
• Knowledge Management: Organizing and structuring legal information for easier access and retrieval.
• Legal Research: Assisting lawyers in conducting legal research by extracting relevant information from legal databases.

User Interface

This AI Applet allows you to anonymize/parametrize or extract insights from legal Word documents or legal texts in a breeze. With this Applet you obtain the original document or text without sensitive data or a summary of the information extracted after analysis and processing. The information could be provided in different formats, such as docx or even plain text.

Anonymize

This tab allows you to anonymize/parametrize a legal document or plain text. Depending on the format (Word document or plain text), you can select the option by clicking on Document or Text at the top.

The process is straightforward, you just need to upload a Word document (.docx extension) by clicking or dragging and dropping or pasting the text in the input field depending on the format.

Then simply select the language, English or Spanish, and click on the ANONYMIZE button. The result will be available to download when the DOWNLOAD button is enabled or displayed in the output field, where you can copy it to your clipboard.

The original format of the Word document will be preserved, including tables. The images are removed by default.

Info

In some rare cases, some failures may arise when anonymizing when there are highlight lines, color changes, or other more complex formatting all together. The recommendation is to upload the document in the simplest format possible.

The sensitive information will be replaced by a placeholder, such as {{PersonName_1}}, {{Date_2}}, {{Location_1}}, {{Address_3}}, {{Organization_1}}, {{Amount_2}}, {{Phone_3}}, {{Email_1}}, {{ID_4}}, among others.

Example

For example, the following text:

The plaintiff, John Doe, was born on 01/01/1980 in New York City.
He is an attorney and lives at 123 Main Street, NY.

Will be anonymized/parametrized in plain text as:

The plaintiff, {{PersonName}}, was born on {{Date}} in {{Location}}.
He is an attorney and lives at {{Address}}, {{Location}}.

Legal Insights

This tabs allows you to extract insights from a legal Word document in docx format.

You just need to upload the document, select the language, English or Spanish and click on the GET INSIGHTS button.

The output will be a summary of insights from the information extracted from the document, that you can copy to your clipboard using the COPY button or selecting the specific text from the results.

The summary of insights will include the following information:

• Parts: Parties involved in the document, including names, addresses, Tax Identification Numbers, representatives, and other relevant information.
• Effective date of agreement: Date when the document was signed.
• Applicable taxes: Taxes that may apply, for example, VAT, IVA, etc.
• Applicable law: Law that governs the parties and content.
• Forum: Jurisdiction and competent forum to hear disputes or claims under the document.
• Deadlines and Relevant Dates: Significant dates from the document, ensuring parties are aware of all critical deadlines.
• Purposes of the agreement: Objectives and goals of the document.
• Conditions and Agreements: Key conditions and agreements between the parties.
• Penalties: Penalties for non-compliance with the document.
• Limitations: Limitations and restrictions on the document.
• Prices, Amounts and Costs: Financial aspects of the document, including prices, amounts, and costs.

Example

For example, a valid result could be:

Parts:
    - "Name":"DEDOMENA AI"
    - "Address":"Calle de la Inteligencia Artificial, 1234, 28014, Madrid, España"
    - "NIF":"B11122233"
    - "Information":"Inscrita en el Registro Mercantil de Madrid al Tomo 4321, constituida ante el notario Don Pablo Rodríguez Rodríguez el 30 de febrero de 2024 bajo su número de protocolo 1111."
    - "Representative":"Pedro Pérez Pérez como CEO"

    - "Name":"ANOTHER COMPANY"
    - "Address":"Calle de lo Legal, 1234, 28014, Madrid, España"
    - "NIF":"B11122233"
    - "Information":"Inscrita en el Registro Mercantil de Madrid al Tomo 4321, constituida ante el notario Don Pablo Rodríguez Rodríguez el 30 de febrero de 2024 bajo su número de protocolo 1111."
    - "Representative":"Pedro Pérez Pérez como CEO"

Effective Date:
- "El contrato fue firmado el 30 de febrero de 2024."

Applicable Taxes:
- "Siendo el consultor una empresa española registrada en Madrid, aplica el IVA en las facturas."

Applicable Law:
- "El presente contrato se regirá por la legislación española."

Forum:
- "Las partes acuerdan someterse a los Juzgados y Tribunales de Madrid."

Deadlines and Relevant Dates:
- "El contrato fue firmado el 30 de febrero de 2024."
- "Las compañías involucradas como partes en este contrato fueron creadas el ..."
- "El contrato tiene una duración de 12 meses."
- "Cualquiera de las partes podrá dar por finalizado el presente contrato comunicando su intención a la otra parte con al menos UN (1) mes de antelación."
- "Se realizará el pago de las facturas emitidas en el plazo de 30 días desde la emisión de las mismas."
- "El tiempo de conservación de los datos personales, dependerá en cada caso de la finalidad para la cual se han recogido los mismos, y de la sensibilidad y el grado de seguridad que tenga dicho tratamiento."
...

Purposes of the Agreement:
- "El presente contrato tiene por objeto la prestación de servicios de consultoría en inteligencia artificial."

Conditions and Agreements:
- "Cada una de las partes será responsable por la totalidad de los tributos que le fueran exigibles en su lugar de origen y no podrá repercutir tributos que legalmente le correspondan a la otra parte."
- "Las Partes colaborarán mutuamente de buena fe en la realización de las operaciones y en la entrega de todos los documentos e instrumentos que se consideren razonablemente necesarios o útiles por cualquiera de las Partes."
- "Las partes asumen la obligación de guardar secreto profesional sobre cuanta información pudieran recibir, gestionar y articular con relación a los datos personales y a no comunicarlos a terceros, salvo las excepciones contenidas en la Cláusula Segunda, así como a destruirlos, cancelarlos o devolverlos en el momento de la finalización de la relación contractual, aplicando las medidas de seguridad necesarias."
- "Los derechos de acceso, rectificación, cancelación, y oposición de datos personales podrán ejercitarse mediante escrito dirigido a las direcciones de los firmantes."
...

Penalties:
- "Cada una de las partes responderá frente a la otra en caso de incumplimiento de sus obligaciones establecidas."
- "El incumplimiento manifiesto por parte de alguna de las partes de sus obligaciones, eximirá a la otra parte de cualquier responsabilidad que se pudiera derivar del desabastecimiento a sus clientes o cualquier otro perjuicio causado."
- "Ninguna de las partes será considerada responsable por el incumplimiento de las obligaciones previstas en este contrato cuando el cumplimiento de las mismas se retrasa o se hiciese imposible como consecuencia de Caso Fortuito o Fuerza Mayor."
...

Limitations:
- "La prestación de servicios se acota a un máximo de 40 horas semanales de trabajo."
- "Una vez extinguido el presente Contrato, las partes destruirán toda información obtenida por la otra sobre la presente relación que haya almacenado en cualquier soporte o haya reproducido por cualquier procedimiento excepto aquella que deba guardar por obligación legal o procedimientos internos."
- "La relación profesional entre las partes es de carácter confidencial. Cualquier comunicación que haga públicos detalles de dicha colaboración sólo podrá ser realizada con acuerdo de las partes."
...

Prices, Amounts and Costs:
- "El precio de la presente prestación de servicios se concreta en una cantidad de 0 euros por cada hora de servicio prestado."
- "Se pagará un monto de 0 euros en concepto de configuración y preparación del entorno de trabajo y desarrollo."
...